Fees

Fees for individual participants or groups of 1 to 4 participants

Group discount pricing for 5 or more participants

Regular/ member fee: The regular/ member fee applies to members in good standing of PHAP and participants who apply for membership at the same time as applying for the selected training.

Members benefit not only from reductions on fees but also a wealth of professional networking and information-sharing opportunities, both online and on the ground. A minimum of two years of relevant professional experience is required. Participation in a PHAP training course is not required for membership in the association. Membership dues are €80 per year.

Early bird discount: A discount of 5% on the regular fee is offered to participants who apply and pay their fees at least two months before the training start date. The early bird discount does not apply to the non-member fee.

Returning participant discount: A discount of 20% on the regular fee is offered to participants who have already attended at least 5 days of training courses with PHAP. A discount of 50% on the regular fee is offered to participants who have already attended at least 10 days of training courses with PHAP.

The discount only applies to members in good standing. Participants can settle their membership dues together with the tuition fees for the selected training.

Tuition assistance: PHAP offers partial tuition assistance to a limited number of candidates from local and national civil society organizations in developing countries who have been accepted to attend training courses. In order to submit a request for tuition assistance, follow these steps:

1. Apply for the selected training event.
2. Should you be accepted as a participant to the selected training, you will receive an acceptance notification. You can request the tuition assistance by replying to the acceptance notification, specifying why you require the assistance.

Due to a high number of tuition assistance requests, only a limited number of admitted training participants are granted tuition assistance. We recommend that interested individuals apply and make their requests as early as possible.

Please note that the partial tuition assistance does not cover travel, accommodation, or other costs that the applicant may incur from attending the training course.

Terms and conditions

 - Application procedure -

Each applicant must complete the online application form for the training course. You will receive an e-mail acknowledging receipt upon completion of the form. All applicants are assessed against the course participation criteria, and, if applying for membership, the membership criteria. We will notify you of the acceptance or rejection of your application or, if insufficient information was provided in the application form, request further information within three working days of receipt of the application form. You are not registered for a training course until you receive notification of acceptance.

 - Confirmation of attendance -

Accepted applicants will receive an official acceptance email, to which they must reply to confirm their attendance. If the applicant fails to confirm attendance, PHAP reserves the right to admit another applicant in his/ her place.

 - Payment of course fees -

We will send an invoice for your course fees within seven days of receiving your confirmation of attendance. Confirmed participants will then be liable for the whole fee unless we receive written notification of cancellation or transfer (see below).

We require full payment of fees before the deadline indicated on the invoice.

Invoices are issued (and must be paid) in Euros (EUR) unless otherwise agreed. Fees should be made payable to "PHAP aisbl." Individuals may pay membership and event fees separately or together, according to their preference, which should be notified to the Secretariat prior to issuing of the invoice.

The invoice(s) can be be settled via bank transfer, online credit card payment, or Western Union. Detailed instructions on the payment methods will be communicated by email and on the invoice(s).

 - Cancellation of attendance -

Places on PHAP training courses are limited. We therefore ask participants to let us know as soon as possible if they wish to cancel their participation or transfer to another training course.

We encourage participants to transfer their participation to a training course taking place at a later date instead of cancelling (see below for more details).

If a participant has to cancel and can find a suitable replacement, there will be no cancellation charge. If the participant is unable to find a replacement, cancellation charges will apply as below. We regret that we have to do this, however all bookings involve administrative costs and it is difficult to fill spaces made vacant by late cancellations. Cancellation charges depend on when we receive your written cancellation notice:

More than 28 days before the course start date:
Cancellation: We will refund 90% of the received fee minus bank charges

Between 14 and 28 days before the course start date:
Cancellation: We will refund 70% of the received fee minus bank charges

Less than 14 days before the course start date:
Cancellation: We will refund 50% of the received fee minus bank charges

If the invoice is unpaid at the time of cancellation, you will still be liable for the amount corresponding to the cancellation fee.

Please note that membership dues are not refundable.

 - Transfer of registration to other training course -

You may transfer your registration to another training course if your circumstances change, subject to the following rules:

More than 28 days before the course start date
No transfer charge

Between 14 and 28 days before the course start date
We will transfer the registration for an administration fee of 10%

Less than 14 days before the course start date
We will transfer the registration for an administration fee of 20%

A later cancellation of the booking will attract a minimum charge of 100% of course fees.

 - Cancellation or changes of events by PHAP -

PHAP reserves the right to change advertised details of training events.

If a course has to be cancelled, all participants will be informed at least two weeks before the course is due to take place. We will reimburse all course fees paid or, upon agreement with the participant, transfer the fees to a later training course.

If the dates of a course have to be changed, applicants may request a full refund if the new dates are not convenient or request a transfer to a different training course.

Regrettably, apart from course fees, we are unable to compensate for any other costs incurred, such as flights and accommodation. Membership dues are not reimbursable.

 - Visa applications -

Click here to read our visa policy.

 - Data protection and use of personal data -

We will add your contact details to our confidential and secure participant database. You will be automatically added to our newsletter list, to which you can unsubscribe from at any time.