CLOSED FOR APPLICATIONS

Summary

The International Association of Professionals in Humanitarian Assistance and Protection (PHAP) is offering a part-time Online Events Internship to start in July or August 2015 at its office in Geneva, Switzerland, for a period of three months, with a possibility of extension. As an integral part of a small and dynamic professional team, the Online Events Intern will contribute to the planning and organization of PHAP’s online events series on central topics for the humanitarian sector as well as key consultative processes in the humanitarian sector (including the World Humanitarian Summit). This internship offers an opportunity to for those who would like to learn more about the humanitarian system, build their professional networks, and practice a variety of skills in an engaging environment.

About PHAP

The International Association of Professionals in Humanitarian Assistance and Protection (PHAP) is the world’s only sector-wide association of individuals engaged in humanitarian assistance and protection. Its global member network encompasses the full spectrum of institutional affiliations and professional backgrounds in the humanitarian sector. Established in mid-2010, PHAP’s mission is to enhance the humanitarian sector’s ability to respond to current and future crises in a responsible and effective manner. To this end, the association organizes professional development, networking, and knowledge-sharing opportunities among individuals deployed in the context of humanitarian crises.

For more information about PHAP and its activities, please visit our website (www.phap.org).

Conditions

• Starting in July or August 2015
• Part-time (or full time, for example during the summer months)
• Three months, with possibility of an extension
• This is not a paid internship.

Tasks

• Assisting with various aspects of PHAP’s online events, including:
  • Planning of online event series on World Humanitarian Summit
  • Planning of online event series on central topics for the humanitarian sector
  • Speaker planning
  • Preparing questions for speakers
  • Preparing event briefing notes
  • Preparing presentation content, snap polls, videos, etc. for online events
  • Drafting reminder and follow-up messages to participants
  • Drafting registration and post-event survey questions
  • Drafting reports, summaries, Q&A lists, survey results, and other outcome documents of online events
  • Editing event recordings
  • Managing online event pages on PHAP website
  • Drafting public communication material for online events
  • Managing participant syncing with CRM system
  • Answering email inquiries from event participants
  • Participating and managing questions during online events
• Contributing to other tasks and projects as assigned by the Executive Director and Membership and Communications Coordinator

Qualifications

• Demonstrated interest in and knowledge of the field of humanitarian affairs.
• Excellent English language skills, including both written and verbal communication skills.
• Demonstrated ability to draft clear and concise texts for external communication (writing sample welcome but not required).
• Strong IT skills (Word, Excel, databases) together with a demonstrated aptitude and enthusiasm for learning how to use new IT tools and systems.
• Knowledge of HTML and CSS is an advantage.
• Experience of online meeting and webinar tools is an advantage.
• Experience of event organization is an advantage.
• Prior experience working with content management systems (in particular Drupal) and contact relationship management databases is an advantage.
• Prior experience working in a membership organization/ professional association is an advantage.
• Strong organizational skills, resourcefulness, flexibility and ability to efficiently handle multiple tasks.
• Ability to work independently, with attention to detail.
• Entrepreneurial spirit.

Application Procedure

DEADLINE: 31 July. Applications will be examined as they come in, so those interested in the internship should apply as soon as possible.

• Applicants should email their cover letter and CV in English, with a copy of their Swiss residency permit, to [email protected] (applications will be acknowledged automatically upon receipt).
• All applicants MUST register and complete an online skills assessment and brief questionnaire. Therefore, please do not wait with sending in your application until the last minute. (Instructions and the registration link for the online skills assessment will be sent by email to applicants immediately after they apply on [email protected]. The online skills assessment is not a timed test, but the time taken to complete it may be taken into consideration. Candidates are advised to schedule up to 2 hours to complete it.)
• If you are interested in simultaneously applying for more than one internship opportunity with PHAP, you will be able to indicate this at the beginning of the online skills assessment.
• Interviews will take place at PHAP’s office in Geneva.