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Internship – PHAP Management and Governance Intern

Summary

The International Association of Professionals in Humanitarian Assistance and Protection (PHAP) is recruiting a Management and Governance Intern to start on 7 July 2014 at its office in Geneva, Switzerland, on a full-time basis, for a period of three months, with a possibility of extension. As an integral part of a small and dynamic professional team, the Management and Governance Intern will be working directly with the Executive Director to assist with supporting the association’s governance structure, preparing for meetings, and carrying out special projects and administrative tasks as needed.

About PHAP

The International Association of Professionals in Humanitarian Assistance and Protection (PHAP) is the world’s only member-governed, sector-wide association of professionals engaged in humanitarian assistance and protection. Its global member network encompasses the full spectrum of institutional affiliations and professional backgrounds in the humanitarian sector. Established in mid-2010, PHAP’s mission is to enhance the humanitarian sector’s ability to respond in a professional manner to current and future crises. To this end, it pursues the following strategic objectives: build capacity of professionals to assist and protect vulnerable populations; distill professional knowledge and disseminate good practices for humanitarian action; create a space for reflection and exchange on policy issues within the humanitarian sector; cultivate networks and provide services to further the professional, social, and personal development of its members. For more information about PHAP and its activities, see our website (www.phap.org).

Conditions

  • Starting date: 7 July 2014
  • Based in Geneva (must be legally able to reside in Switzerland for the entire duration of the internship)
  • Full-time schedule of five days (40 hours) per week
  • Three months, with a possibility of an extension depending on status
  • Note that this is not a paid position

Duties

Assisting the Executive Director with management and administrative tasks, including:

  • Drafting minutes of governance meetings
  • Drafting updates to governance policies and procedures
  • Developing and maintaining system for contact engagement history in CRM database
  • Researching and preparing speaking points for meetings and events
  • Carrying out administrative tasks related to the governance and management of the association
  • Researching specific topics related to humanitarian action, governance, and association management, as requested by the Executive Director

Contributing to other tasks and projects as assigned by the Executive Director

Qualifications

  • Legal ability to reside in Switzerland for the entire duration of the internship.
  • Excellent English language skills, including both written and verbal communication skills.
  • Demonstrated interest in and knowledge of the field of humanitarian affairs.
  • Demonstrated interest in and knowledge of non-profit management, administration, and/ or association management is an advantage.
  • Demonstrated ability to draft clear and concise texts for external communication (writing sample welcome but not required).
  • Strong IT skills (Word, Excel, databases) together with a demonstrated aptitude and enthusiasm for learning how to use new IT tools and systems.
  • Prior experience working with content management systems (in particular Drupal) and contact relationship management databases (in particular CiviCRM) is an advantage.
  • Prior experience working in a membership organization/ professional association is an advantage.
  • Strong organizational skills, resourcefulness, flexibility, and ability to efficiently handle multiple tasks.
  • Ability to work independently, with attention to detail.
  • Entrepreneurial spirit.

Application Procedure

DEADLINE: Saturday, 21 June 2014, 12:00 midnight GMT

  • By Saturday, 21 June 2014, 12:00 midnight GMT, applicants should send their cover letter and CV (and, optionally, writing sample) by email to [email protected] (applications sent by email will be acknowledged automatically upon receipt). Please note that all application materials must be written in English.
  • In addition, in order to be considered for the internship, all applicants MUST register and complete an online skills assessment and brief questionnaire before Saturday, 21 June, 12:00 midnight GMT. Therefore, please do not wait with sending in your application until the last minute. (Instructions and the registration link for the online skills assessment will be sent to applicants immediately after they submit their cover letter and CV to [email protected]. The online skills assessment is not a timed test, but the time taken to complete it may be taken into consideration. Candidates are advised to schedule up to 2 hours to complete it.)
  • If you are interested in simultaneously applying for more than one internship opportunity with PHAP, you will be able to indicate this at the beginning of the online skills assessment.
  • Interviews will take place on Monday-Tuesday, 23-24 June, via phone/Skype.